WEBVTT 00:00.000 --> 00:13.920 This is Hacker Public Radio episode 3,901 from Monday the 17th of July 2023. 00:13.920 --> 00:18.240 Today's show is entitled, Time Management. 00:18.240 --> 00:23.000 It is hosted by operator and is about 21 minutes long. 00:23.000 --> 00:25.800 It carries an explicit flag. 00:25.800 --> 00:40.800 The summary is Time Management. 00:40.800 --> 00:44.800 Hello everyone, welcome to another episode of Hacker Public Radio with your host, operator. 00:44.800 --> 00:51.360 I'm going to do this one off the cuff in my car, so hopefully I won't melt before I run 00:51.360 --> 00:52.360 of air conditioning. 00:52.360 --> 00:58.360 Anyways, this is going to be over how I manage my time with an income communications 00:58.360 --> 01:00.360 here lately with ADHD. 01:00.360 --> 01:07.000 So if you have problems with time management or communicating effectively, executive function, 01:07.000 --> 01:14.560 impulse control, whatever task-quitching, this is how I am currently dealing with some 01:14.560 --> 01:15.560 of that. 01:15.560 --> 01:22.040 The first thing I'll say is the impulse control stuff I've learned to say give me five minutes, 01:22.040 --> 01:27.000 especially with my wife, so if we're doing something or if I'm in the middle of something 01:27.000 --> 01:30.840 or if I'm trying to finish something up, someone asks me, especially my wife for something, 01:30.840 --> 01:35.320 I'll say, you know, just give me a second, give me five minutes, give me ten minutes, sometimes 01:35.320 --> 01:39.000 I need long and then five minutes, but usually five minutes is plenty of time, now people 01:39.000 --> 01:44.680 don't want to hear that when they're hanging on the roof or in the middle of some kind 01:44.680 --> 01:50.760 of crisis or some of my crisis, but it's something you can start out with instead of just 01:50.760 --> 01:57.800 no or an frustrating response, so that seems to work most of the time, and then kind 01:57.800 --> 02:03.960 of the second piece is time management, which is extremely difficult for me. 02:03.960 --> 02:11.800 I can't remember anything unless it's a calendar item or an alarm on top of that, so way 02:11.800 --> 02:18.920 I have it set up right now is I have a family calendar, and that family calendar has up to three, 02:18.920 --> 02:25.080 maybe four calendars on it that show the availability, so it'll say busy, and the way I have 02:25.080 --> 02:30.840 it set up is that my wife has her own calendar that she adds to, and then I have my own calendar 02:30.840 --> 02:37.480 that is basically my calendar is the family calendar actually, and Kathy's calendar is I think 02:37.480 --> 02:44.200 her calendar is more or less, and she uses it whatever, but I've given her access to my calendar, 02:44.200 --> 02:52.360 and that's kind of become the family shared calendar, along with Kathy's calendar is kind of 02:52.360 --> 02:58.040 a family calendar too, so I share her availability and my availability and then the scouts 02:59.560 --> 03:04.280 events and stuff, so between those three calendars, I can share the availability 03:04.360 --> 03:12.760 in a URL, because you can have multiple calendars in one calendar view, and it's a bit complicated, 03:12.760 --> 03:17.880 and if I remember I'll put in show notes, but you can share as many calendars as you want in one 03:17.880 --> 03:26.040 single month view, so that's one way to easily show friends and family, hey, here's my availability 03:26.040 --> 03:30.840 right now, it doesn't include my work stuff obviously, so that's how I handle that. 03:31.000 --> 03:36.760 The family stuff, people can see availability, we can usually work it out, we can put 03:38.520 --> 03:42.040 she doesn't like to do it, and she's been a lot better lately in my life. 03:42.920 --> 03:47.400 I'll tell her, hey, you don't have to set up the event, but just let me know, put a TBT, 03:47.400 --> 03:53.880 like two B determined, so if it says two B determined, I know to ask her and follow up with her, 03:53.880 --> 03:59.320 or I need to fill in more information, like when the event is, or what the location is, 03:59.320 --> 04:05.560 or the address, or whatever, and I'll pick up the rest, so really all she has to do is make sure that 04:05.560 --> 04:10.600 I know I need to follow up on something, put it in the general area of what it is, and just put to be 04:10.600 --> 04:14.440 determined in front of it, so I know, ooh, what does this thing I need to elaborate on, get more 04:14.440 --> 04:20.120 information, instead of her having to figure out the calendar event, and it's maybe a repeating event, 04:20.120 --> 04:24.920 and it's like Monday through Wednesday, but it's till December 24th, and she has, you know, 04:24.920 --> 04:28.440 comfortable, she's not quite comfortable doing that, and she doesn't need that, right? So 04:29.160 --> 04:34.360 I'll do that, we'll work through that, and we're still kind of working through that, but she's helped 04:34.360 --> 04:40.680 out and just made a big difference. That's how I handle most of my family stuff. My availability is 04:40.680 --> 04:47.560 flexible for work, but what I tend to do is I have, we use Microsoft at work, and Microsoft has a 04:47.560 --> 04:54.040 free thing for 360, it's called bookings, and you can have a public bookings calendar that just shows 04:54.120 --> 05:00.280 your availability, and all it does is have, you can set 30 minutes, one hour, two hours, whatever, 05:00.280 --> 05:05.800 and then they can put in their email, and they can add additional notes, I have as required. 05:07.080 --> 05:14.680 So basically, any vendor, any person that sends me a thing, or if I have a message with them, 05:14.680 --> 05:18.680 then I can just send in that link, and I can send it internally, it doesn't matter who it is, 05:18.680 --> 05:25.000 and they can easily book a meeting with me. So if they do it internally, I see all their information 05:25.000 --> 05:29.320 whatever, and a lot of them actually results at it, all that for me, it's not just random, I don't 05:29.320 --> 05:35.000 think, and if I do it externally, then they get the email address, and I have some idea of who set the 05:35.560 --> 05:39.400 invite, and if they leave their right email, I can work with them to try to figure out what's going on. 05:40.040 --> 05:47.000 I actually have my email set to junk-filter high, so that way, I don't get fishing emails, 05:47.000 --> 05:50.840 I don't get any external emails, I only get internal emails, I'm on the security team, 05:51.400 --> 05:55.800 so if I'm working with a vendor, and a vendor says they're going to send me information, 05:55.800 --> 06:00.280 or I'm looking for some information, or I'm looking for some usually token authentication, 06:00.280 --> 06:04.920 or something like that, what I'll do is I'll sell them, hey, let me know you're going to send 06:04.920 --> 06:09.880 me something, because if you're sending on behalf of someone else, or through some third-party 06:09.880 --> 06:15.320 service, I need to look out for that email, because, you know, they'll say, oh, I'll set 06:15.400 --> 06:19.320 up an account, I'll send you a password, no, they're not sending you anything, they're enrolling 06:19.320 --> 06:23.800 you in some kind of SaaS service, and yet to be kind of thin of that, and I'll still check the 06:23.800 --> 06:28.120 junk mail every once in a mile, but generally speaking, I've missed things before, where vendors 06:28.680 --> 06:34.520 just arbitrarily send me stuff, and then, you know, I can't, I can't, I have to make sure that 06:34.520 --> 06:39.720 I'm aware of that, so that's how I handle that. I have basically eight alarms per day, 06:40.680 --> 06:46.840 more or less, I have a personal alarm, I have a work alarm that basically from one fires, 06:46.840 --> 06:53.720 so in Android, you can set a alarm, and you can set it repeating, but you, I set the personal and 06:53.720 --> 07:00.840 work alarm to not repeat, so essentially, whatever meeting I have next the day before, I put it in 07:00.840 --> 07:06.040 the queue, and usually that works, sometimes if I have back-to-back meetings that I'm not paying 07:06.120 --> 07:10.520 attention, I might be on a call a little bit longer, and hopefully if I'm on the computer, 07:10.520 --> 07:15.640 I'll actually see that pop up up, or I'll see the pop up on the phone, but usually if stuff 07:15.640 --> 07:20.760 runs together, or I get off a one call, and I'll go eat lunch, and forget that I've, you know, 07:20.760 --> 07:26.600 I've scheduled a meeting, or not actually set the alarm back, so sometimes I'm missed some meetings, 07:26.600 --> 07:31.000 because I have to reset my personal, my work alarm, because I only have one at a time. 07:31.960 --> 07:36.680 I will miss meetings if I do not have a lot of more of them, no matter how many times 07:36.680 --> 07:42.840 I get notifications, same thing for any kind of time-based event, depending on how big it is, 07:43.480 --> 07:47.640 there's an app for Android, at least called Time to Leave, and it used to be part of Google, 07:47.640 --> 07:52.680 and it's not anymore, but Time to Leave will tell you when to leave essentially, so as long as it's 07:52.680 --> 07:58.360 running, you'll get a pop-up notification and say, oh, Time to Leave, you have, you can configure it 07:58.360 --> 08:03.160 for 15 minutes, 20 minutes, how much will the time you need, and based on the traffic patterns, 08:03.160 --> 08:08.680 and Google, it'll tell you, hey, you need to leave by 430 to get there by 5 o'clock, right? 08:09.240 --> 08:13.400 And it will buffer the time in there, and you can set the buffer, you however much you want. 08:14.680 --> 08:19.480 I set all my events for when I'm actually physically supposed to be there, not when I'm supposed to 08:19.480 --> 08:25.560 get ready. So, I way I have consistency across the board, so sometimes I've said, oh, you know, 08:26.200 --> 08:31.800 this event is at 4 o'clock, but really, I'm going to be helping out, and I need to be there in 08:31.800 --> 08:36.600 our early, so I'm going to set it at 3 o'clock, so then when the event comes along, I'm like, 08:36.600 --> 08:41.960 ooh, I set that 3 o'clock for when I actually need to be there, or did I set it for the event, 08:42.360 --> 08:47.400 when the actual time starts, and I subtract another hour, so it was really, is it really 2 o'clock or 3 o'clock? 08:47.400 --> 08:52.040 I don't know, so for consistency, steak, no matter what the event is, I do it when 08:52.680 --> 08:58.120 everyone else is supposed to be there, and then I calculate the time needed for me to 08:58.680 --> 09:03.400 hellvow, or if I'm, you know, if I'm coordinating, helping coordinate the event, or whatever the 09:03.400 --> 09:09.080 party is, I know that I need to subtract a time no matter what. It's when everybody else is supposed 09:09.080 --> 09:14.920 to be at the event, so that helps with any confusion as to, did I subtract the time I'm supposed to, 09:14.920 --> 09:17.800 or am I supposed to be there for, or if I was supposed to be there, 3 o'clock, I don't know. 09:18.520 --> 09:25.800 Um, so that will help with the calendar stuff. Same thing for personal, I'll set up my personal 09:25.800 --> 09:33.480 alarms. Um, I have one for just like doing the cat poop, and the way my alarms work is, 09:33.480 --> 09:39.880 until the task is complete, I will hit this news button. If I don't do that, then I will miss it. 09:39.880 --> 09:46.120 And it by default, it's like 5 minutes for Android, and then after like 5 news, or 3 09:46.120 --> 09:50.200 news is, it goes to like 20 minutes or something, and then eventually, I think after like an hour 09:50.200 --> 09:54.360 and a half, it turns off, and it won't let you keep snoozing it or something like that. But 09:55.480 --> 10:02.200 usually, by within an hour, hopefully, I've been able to get finished with that task or whatever it is, 10:02.200 --> 10:08.360 so that I can switch to the tasks that's on the alarm. But like, I never hit the silence or the 10:08.360 --> 10:13.560 dismiss until it's actually done. So I'll be going downstairs to do the thing, or I'll be going 10:13.640 --> 10:18.760 upstairs to do the thing, or whatever the task is, I'll be, you know, I'll go in the kitchen to do the 10:18.760 --> 10:24.040 thing, and then it ever happens, and then I'm like, oh, I missed the thing, because I never, 10:24.040 --> 10:27.960 I went down to the kitchen, but I got distracted by something else, or someone else had an 10:27.960 --> 10:33.000 injection, and I lost track before I was supposed to be doing, and then now I've forgotten. So 10:33.880 --> 10:39.320 I don't, I snooze the alarm until it's done. So even if I'm like in the middle of, you know, 10:39.400 --> 10:44.200 cleaning out the cat litter, and the alarm goes off, I will still sometimes hit this news button, 10:44.200 --> 10:48.520 because you never know, I might be distracted, and I might get pulled off the task, and then 10:49.240 --> 10:52.280 have, you know, have the cat litter have done or whatever the task is. 10:54.360 --> 11:01.080 For my medications, I about to go into the program here. I use program for everything. My health 11:01.080 --> 11:07.080 insurance is not great, and they want you to use CVS, whatever, but it doesn't necessarily matter, 11:07.160 --> 11:13.160 because I use good RX, and I had a rant about drugs, and haven't to deal with prescriptions, 11:13.960 --> 11:21.080 and all that stuff. So having the ADHD meds, that's annoying. The way I set that up is I have 11:21.080 --> 11:27.720 a repeating event for whatever the thing is. So pick up the prescription. I set the date on that 11:27.720 --> 11:36.280 in the actual title. So for example, 519 is when I'm available, I can fill go get more prescriptions 11:36.280 --> 11:45.720 from my doctors on 519. So I put RX, you know, pick up 519, and if 519 comes, and I'm not able 11:45.720 --> 11:53.800 to do that task, I have it automatically repeat every day forever. So that way, if I miss a Tuesday, 11:53.800 --> 11:59.800 or whenever the day of 19th is, it's going to relearn the 20th in the 21st, and when it, and now it's 11:59.800 --> 12:06.040 been a week and a day, and I'm just now doing the task that I was supposed to do last week, which was 12:06.040 --> 12:13.080 like, you know, the 18th or something. So that repeating every day, the same task that I haven't completed, 12:13.080 --> 12:17.720 is more the same of the, you know, likes of this news button. You know, I'm essentially 12:17.720 --> 12:23.320 repeating that task or repeating that event, and telling it to finish forever. And then when I 12:23.320 --> 12:29.320 fill the prescription, when I pick up the prescriptions, I put, I just changed the title of the date, 12:29.320 --> 12:34.520 and then I move that item to the next month. Instead of having to recreate it and get it all 12:34.600 --> 12:40.680 worked out, I'll move that item to, you know, whenever it's, it's ready to be completed again, 12:41.640 --> 12:45.000 and then I just keep moving and I keep changing the title. So that way, I always know, 12:45.000 --> 12:52.360 ooh, I was supposed to go get more prescriptions on the 19th, and now it's the 21st, and, you know, 12:52.360 --> 12:57.160 I'm in the whole three days or whatever, but I'm getting that repeating notification every day, 12:57.160 --> 13:01.560 and I'm like, ooh, you know, it's been a week. I'm behind, you know, I'm getting low. I need to 13:01.560 --> 13:06.600 make sure that I do this task today, same thing for the refills. You know, same thing, 13:06.600 --> 13:09.960 shenanigans for the refills. You know, I'm supposed to do it Monday, I didn't do it. 13:10.520 --> 13:15.720 I'm supposed to do Tuesday, didn't do it. Wednesday, I completely forgot, but now that I have that 13:15.720 --> 13:22.280 moving, that repeating notification with the date, I have an idea of, okay, when is it actually 13:22.280 --> 13:27.400 happening, when did I pick it up? So if you fill the prescription, you know, it doesn't actually 13:27.480 --> 13:32.520 start till you pick it up. So then I have to reset that date. So, you know, I'm supposed to do it 13:32.520 --> 13:37.640 on the 19th, but I don't actually do it till the 21st, and then that reset that changes the reset 13:37.640 --> 13:44.040 date, right? So I keep moving that date in that title as it changes, so that I always know, when I 13:44.040 --> 13:52.760 can actually complete that task and get it, get it done. So that's how a handle meds communication. 13:52.840 --> 13:58.520 I've been using CHAPT, CHAPT with non-sensitive, you know, stuff for work. 13:59.960 --> 14:07.640 I have never had that consistency with writing and assistance, and I feel like after maybe a year 14:07.640 --> 14:17.880 or two or three, the way the more I see a CHAPT or whatever AI I use, change that signature 14:18.760 --> 14:22.920 I'm going to understand, you know, actually the LVU's promise, and actually be able to 14:23.240 --> 14:28.440 have the context, because with my brain, I start conversations out in the middle of the conversation, 14:28.440 --> 14:36.120 and then people have to work overdrive to understand what I'm even talking about. And that's just 14:36.120 --> 14:42.520 part of how my brain works, and sometimes how I communicate. So a lot of my writing comes out 14:42.520 --> 14:47.480 in that same regard, is I'll be too forward, or too joking, and I won't be professional enough. 14:48.200 --> 14:52.760 I'm when I'm talking even internally, you know, that professionalism sometimes can 14:52.760 --> 14:58.040 turn into comedy, because I'm trying to, you know, work with a sensitive subject, or a difficult 14:58.040 --> 15:03.160 subject, or a difficult time that I've had with a different group. And, you know, it's the, 15:03.160 --> 15:08.840 even if you write an angry email, but you can tell the CHAPT put that angry email in and CHAPT 15:09.160 --> 15:13.800 will make it not angry anymore. More or less, you'll have some tone in there, but it won't 15:13.800 --> 15:20.600 be nearly as bad as McCurdy's speaking. So, you know, God forbid, God forbid to add context, 15:21.160 --> 15:26.760 it will compress, you know, I don't know how to do commas, so I have, I write, I write kind of 15:27.480 --> 15:34.840 in the style of how I think it's going to compress everything together. So, you know, I'm 15:34.920 --> 15:38.920 more writing the prompt out how I know it's going to compress things together. So, it's like, 15:39.480 --> 15:45.320 I like, you know, I like turtles, I like the beach, I like, you know, to walk on the beach, 15:45.320 --> 15:51.480 and knowing that I'm writing it incorrectly, I'll start to see the idea is I'll start to see 15:51.480 --> 15:55.880 CHAPT piece those together, and I'll be like, oh, well, that's how I do commas. Oh, 15:55.880 --> 16:00.280 well, that's how I do add context in the front of something, and this is how the flow should be, 16:01.240 --> 16:05.480 okay, oh, I had this in the wrong position, and this has nothing to do with what I'm trying to 16:05.480 --> 16:12.680 communicate, but it's a rant, or some kind of incidental piece of information, and I'll use that, 16:12.680 --> 16:20.040 you know, clear and concise context. I'd prevent somebody from getting ran into in the 16:20.040 --> 16:26.040 cover parking lot here. So, that's how I handle, how I handle in communication, 16:26.840 --> 16:33.720 um, and really kind of trying to help with my grammar. Other than that, um, you know, 16:33.720 --> 16:39.560 communication with with your loved ones, and, you know, reestablishing relationships with people, 16:39.560 --> 16:45.560 you have avoided that you are in your family, that you that are willing to have conversations, 16:45.560 --> 16:54.520 right? Um, it's really important, right? I'm 43, something like that, um, and it, you know, 16:54.600 --> 17:00.760 as you get older, your friends and your relatives start to have friends and family and parents pass away, 17:00.760 --> 17:06.120 and you start realizing, you know what? Maybe avoiding your parents, or avoiding this particular 17:06.120 --> 17:12.840 relative, or avoiding, you know, a family member is not the best way to handle it, and you, 17:12.840 --> 17:17.720 you can try to be reasonable, then you can try to be cordial, and you can, you know, talk about 17:17.720 --> 17:23.080 what, what you're having hard time with, and establish boundaries to start, and once you've 17:23.160 --> 17:28.360 established those boundaries, you can try and repair, or work on the relationship, but, you know, 17:28.360 --> 17:33.640 it's avoiding people, just because it's hard, is, is the easy thing to do? And a lot of people, 17:33.640 --> 17:38.840 you know, we don't really have that community anymore, and as the different generations of 17:38.840 --> 17:44.280 children come out, it's been more of that, where it's just easier to avoid people, and that's not 17:44.280 --> 17:49.880 kind of help in the long run, and it makes you a better person if you're able to work with people 17:49.960 --> 17:55.080 that, you know, are neurodiverse, or they have their problems, and then nobody's perfect, we're all 17:55.080 --> 18:01.400 just people, and being able to communicate effectively and say, hey, you know, I feel like you're 18:01.400 --> 18:07.640 having a hard time with this thing, you know, get some, you know, a lot of live therapy, or 18:08.680 --> 18:14.360 legit therapy for a little while, and it's kind of understand, you know, where you struggle with communication, 18:14.440 --> 18:20.200 and how you can communicate effectively with people, um, is one way to start, but I'll go, I'll get 18:20.200 --> 18:26.920 off of that rant and let you all go. So hopefully, they'll have my meds for me, and I will be resetting 18:26.920 --> 18:31.240 the dates and all that stuff, but that's just how I've been trying to, you know, make myself better, 18:32.120 --> 18:38.200 and work on communication with time management, and if it's not on the calendar, it does not happen. 18:38.200 --> 18:44.520 So I'll let you guys go, and hopefully have some fun, see some family, and, you know, communicate, 18:44.520 --> 18:51.480 communicate with all communication. Okay, so I'll go back in the car and realize I've missed a couple 18:51.480 --> 18:59.080 things, started with 17 minutes, so be quick. The other way I do tasks is in a task list, which is 18:59.080 --> 19:06.920 I use Google Keep, I have a task for each PR, I have a, like a task list for a house, 19:08.280 --> 19:15.960 general house stuff, and then I have a task list for other things. So anyways, it's just a list, 19:15.960 --> 19:20.680 a task list that I use in Google Keep, and I'll just add to it. So for example, if it's not 19:20.680 --> 19:25.640 anything that's pressing, then used to be done, then I put it on a task list, or if it's something 19:25.640 --> 19:32.040 I need to look at later, maybe that download a check out a movie, or check out a new book, or 19:32.040 --> 19:38.440 something like that, I'll put it on there to, on the task list, and if it doesn't have 19:38.440 --> 19:43.240 criticality, then I will put it on the list, because you know, sometimes there might be a day or two 19:44.440 --> 19:49.000 until I actually look at my task list. So if it's not anything, then needs to be addressed right away. 19:49.000 --> 19:56.840 I'll use Google Keep, and kind of separate those out, and sometimes the tasks get done, 19:56.840 --> 20:03.000 sometimes they don't, sometimes they sit on there forever, and never get done. So that's some 20:03.000 --> 20:08.680 of it, but you know, if it's a little thing, you know, remember to go buy this, or pick this up, 20:08.680 --> 20:13.960 I'll use Google Keep. The other thing I wanted to say was, I can't remember right now. 20:15.000 --> 20:20.920 So another newer way I've been doing this is I've been setting up the title as RX space, and then 20:20.920 --> 20:27.960 whatever needs to wherever I need to go, followed by the date, and then that repeats every day, 20:27.960 --> 20:34.840 and I move that calendar event around. So for example, if it's go to Kruger on 627, 20:35.880 --> 20:43.000 then I repeat that on 627 daily, and if I remiss it, I know, okay, the title says 627, 20:43.000 --> 20:48.200 I was supposed to do that, you know, a week ago, and I can change the date, had, you know, 60, 20:48.200 --> 20:53.560 however many accounts, so add 60 to the date, or 30 to the date, of when I pick it up. So when I pick it up, 20:53.560 --> 21:00.280 I set the date to win 30 days, 60 days plus of whenever I picked it up. That seems to be working, 21:00.280 --> 21:05.640 but even then I had to go back and wipe everything out, and start clean, and start over with a nice clean 21:06.680 --> 21:10.280 titles, because everything got weird and moved around, and I changed their own name with 21:10.280 --> 21:15.880 their own one, and everything got all messed up, so I had to go back and figure it out. So I tried 21:15.880 --> 21:18.120 to do it that way, but we'll see how that goes. 21:21.320 --> 21:26.120 You have been listening to Hecker Public Radio at Hecker Public Radio.org. 21:26.120 --> 21:33.160 Today's show was contributed by a HBR listening like yourself, if you ever thought of recording a podcast, 21:33.160 --> 21:40.760 and click on our contributally to find out how easy it means. 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